Tips for Field Trips

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    The best field trip is one that you personally are interested in going on or have already experienced and would like to share with others... an event, tour, person, or place.  The easiest way to develop and organize a trip is to keep a file or folder in which you collect information about interesting people, places and things (good practice in nouns :)  You need to have a contact phone number or address to start out. (picking up business cards is my habit and I just tuck them into a holder or you could rolodex them)  I also take my personal calendar with me to the phone or computer and check dates that I am available to help host the field trip. (I have also set up trips which I did not participate in myself, but sometimes these are harder because you need someone else to take responsibility for the group.) 

Then you simply call the place/person and find out as much about the following as possible: 

     Their requirements for groups/ the availability or hours of operation/ costs/ any special arrangements or instructions (some require nametags!)/ appropriate type of dress / directions (ask for a map to be sent or download one from their site)/ where to park and any parking costs/ teacher lesson plans/ Are there picnic areas or tables?/ concessions or gift store available.  Be considerate...don't call at the very end of the day or on Friday at closing...it may take 10-15 minutes to schedule a fieldtrip!  Plan ahead as much as possible and always remember the Golden Rule...even when the other person forgets and is rude...we represent Jesus to them!  Keep smiling!  (I always get a name first & last of the person that I spoke with or made arrangements with...this will help if someone does not follow through and you arrive and find an error in your plan or if you need additional info later on.)

READ below before you call!  The more thought you put into your planning the easier the whole trip will be for you to coordinate and lead!

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Choose a date and an alternate date(s) that you would like before you call to make a reservation for a scheduled visit.  You may not get your first choice.  Stay flexible!  Don't give up....try planning further ahead...2-3 months ahead is a good rule of thumb.   (Some schools set up their field trips as early as the August or Sept. before they go the next May.)  Ask if they have a set day for homeschoolers or set discounts?  Some museums are closed on Mondays.

 

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Check the regularly scheduled group activities in YEAH...if Discovery Science meets every other Friday and the COOP meets the opposite ones, then one or the other is not going to be coming.  Do most members prefer trips towards the end of the week or at least not on Wed. afternoon or evening because that is a church night.  Think about others and try to make your time fit with most families' schedules.  (The Apple Editor keeps a calendar of activities each month and should be able to help you with regularly occurring events/classes.)

 

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Know approximately how many may attend (most tours require a minimum of at least 10 students for a group rate).  You may ask when you call if there are any minimum or maximum numbers of people and you should always ask what limits on ages and numbers are expected per group/tour/event.  Homeschoolers are a unique group, because usually siblings and parents, even grandparents may accompany the group on a field trip.  Sometimes this will meet with irritation on the part of those you are scheduling with, because their programs, speaking, etc.. are geared for typical class grades and may not flow as well with multi-age groups.  What I have found as a compromise is to see if they will take a few grade levels together (4th-6th, or 1st-3rd) or sometimes if they will schedule two separate programs one for the elementary children and one for the jr.high to high school children.  Be kind, and work towards a solution that is best for both you and the person or place that will be hosting you.

 

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Ask about group rates and requirements for these.  How many adults need to be in the group, and if there are more adults is there additional cost for them?  Most programs allow 1 teacher for every 10 children free...make sure to ask if this is the policy, don't assume. 

 

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Is there is a fee or deposit required up front?  Any deadlines on reservations?  What about rain dates or refunds or what if you have to cancel for some reason?  Refund policies are good to know up front.  As far as the fees/deposits,  explain that you are not able to require all members to attend like a normal teacher in a classroom with a captive audience.  You must advertise in order to draw a group together.  My experience has been that if explained in a logical way, many places/people will extend the period of time that the fee/deposit may be made to give you opportunity to advertise and collect some fees from those interested, so that you are not stuck putting your own money out and possibly being stuck if the minimum number of students doesn't work out. 

 

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Also, you must put your fieldtrip description and info in the YEAH Apple newsletter by the 20th of the month (the deadline for any articles for the Apple), this will help ensure that the members will read it around the 1st of the next month and usually respond shortly after that. (You must send a typed copy, if possible or email the information to the Apple Editor.)  So, you may want to plan ahead a few months and set deadlines for deposits/reservations from those wishing to attend, a few days before your own final deadline.  I usually make deposits nonrefundable, because I do not want to be stuck after someone pulls out, for whether the rest of the group can go or not....and usually if we pay something the host will overlook a few no shows and allow us to keep a group rate and not cancel the event.  Keep a list of those reserving a space (RSVP), including phone numbers, and total # attending/ages if needed, so if anything changes I can try to reach them and explain what happened (especially important in the winter in case of ice storms). * you may want to also put your info. out to other support groups in Ft. Mill and Rock Hill...that is fine, but you must contact them with your info. Put your info on the Apple email loop as soon as all the details are finalized.  If you are collecting money before the trip (often this will help with commitment levels!), be sure to tell how much, if by check-who to make it out to and where to mail it,  and let your audience know a firm deadline for registration.

 
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If you want to request a certain speaker or tour guide, be sure to find out if they are working the day you have chosen to go/do.  If any special exhibits/people are there, ask how long will they be there? 

 

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How much time should your group plan to spend for the trip?  Add travel time plus 15-20 minutes for construction delays/bathroom stops, etc..  Get to your destination at least 10 minutes early! 

 

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Thank the person sincerely and warmly who handles your phone or email requests and answers your 101 questions.  They are doing a hard job and hear a lot of complaining...let's make them smile as they hang up!  *Note: Sending a photo and/or a thank you card, after your trip is a sure way to bless some hardworking volunteer, or professional.  YEAH does have Guidelines for Field Trips that help ensure that those that go out using the YEAH name have a standard of conduct, that reflects Jesus Christ and the homeschooling community as honorable and upright.  Please read the YEAH Guidelines in the Membership Directory, before planning a Field Trip!  God Bless! 

 

Here is an article to help motivate those of you who "want-a-be a Field Trip Maker and Taker!" 
 

Making the Most Out of Field Trips

Field Trips can be motivational, educational, and memorable. Kids love them. Think back to your own school days for a moment...what things do you really remember most? Chances are that some of these memories include things you learned and experienced in unique ways—like special projects, science fairs, field trips, etc. Why? Probably because you were actively involved as you were learning. You weren’t just passively sitting back and reading about something, or hearing the teacher tell you about something. You were actively discovering things yourself. This is learning at its best. And it’s this type of learning that we usually enjoy the most, and remember the most.

Today, however, more and more schools are greatly reducing or even eliminating field trips altogether. Tight budgets, liability concerns, and ratings based upon standardized test scores may all contribute to this trend. But this has left many schools and students in a rut. As parent-educators, we often run into ruts ourselves. Some of us end up using the same old things. Whatever is lying around the house (and has been used successfully before) will work well enough again...and again...and....

Then there are those of us in pursuit of liberty, that tend to fall into a different trap. We buy every new fad that comes to the local home school fair or within the curriculum catalogs to try to spice up our lessons. Oftentimes, we just end up broke and frustrated, and our kids end up demanding that education be entertaining. Somehow, in the midst of all of this, we miss considering the educational opportunities that are all around us in our state, local county and city/community.

Learning doesn't have to be expensive, boring, or inconvenient. Education is consistently happening all around us, all the time. So the challenge is to get out of our homes and start experiencing what is out there. With that in mind our family has made a committed effort to design and implement field trips (or as Winnie the Pooh would say, "field explorations").

Now a word of caution is needed here: You can overdo and exhaust yourself doing too many fieldtrips (I know firsthand)! The way to avoid this tendency is to set some limits up front.

Here are some of my own guiding limits:

1. Do not do a field trip just to do something or to get away from schooling.

A field trip that is planned out and tied into your lessons will be much more worthwhile in every way! If you need a break--take a day off and relax (It counts as a Teacher Day) and go to a park for a while or over to a friend's house to play. Don’t use field trips as a day off.

2. Only do a certain number of trips a month and plan them several months ahead whenever possible. We usually do two trips a month-one that costs and one that is basically a freebie.

3. Don't wait for someone else to organize or sponsor it-take some initiative!

This way you can set the time, date and know all the details up front. Just make sure you share this information early on with the others that are going.

4. Go with a few other families that are like-minded/like-budgeted and that will assist you with the transportation or other organizational things.

Big, local support groups are fine--but sometimes the outings that are opened to the group at large involve alot of call-backs, deposits, cancelled reservations, etc.—and these are very time-consuming! Keep it small and keep it simple. You can really build longer-lasting, deeper relationships for your children and yourself this way too!

5. Always check out the place you will be going as much as you can before you go--this avoids embarrassing situations and wasted time/effort. Even if I do not do the actual scheduling of the activity, I still make a point to call and talk to someone there first. I find out what the expectations are of their leader for this particular tour/talk/experience, and I get a firsthand set of directions/maps. I can often get a "teacher packet" of instructions and other things sent to me, which helps me plan and tie the trip into my lessons. (One exception to this is if the place asks for only one contact per group because of their shortage of materials/funding. Then, just ask if you can photocopy their information for all those who will attend. Then divide the cost among the participants).

6. Keep a field trip file to tuck ideas into for future trips. It is easier than starting with the yellow pages!

When I stay within my limits, I do not get the yo-yo feeling of too much time away from home and schooling. My children are better prepared and will thus reap the total benefits (educational, enjoyable, memorable, social, etc.) of the trip. I have enjoyed scouting out all kinds of possible field trips this past year for a group of about six families in our area (about 15 children total).

NOTE: Most places that do school group things require 10-15 children minimum to attend for it to be worth their staff time.

We have gone to nature centers for seasonal talks, an apple cider mill demonstration, a trolley museum, ice-skating, a science/technological museum, a symphony/ballet performance, and sponsored a 5-week girl's cooking class and a 5-week reusable art class together. It has been a rewarding and exciting year. Studying classical music, transportation, seasons, inventors/inventions and home-making skills in our lessons was easily more fascinating when the real-life model or objects were experienced up close and personal. This is helping create life-long learning in our children and in each of us. In fact, retention rates for material learned during our field trips is usually at least 2-3 times higher than if the same material is read from a book or watched on a video.

If you have never participated in home school field trips, try one this month! Make it as instructional or as abstractly fun as desired! Just don't be afraid to try it! I even have taken a sitter along to help me with my little ones, so I could interact more freely! A grandparent would probably love the opportunity to go along (and take photos). Keep a scrapbook from your trips to act as a reminder of things discovered and learned. Be creative and discover all the wonder of the hands-on experience. Make some special memories for your children about home-schooling. Who knows? They may remember more from the field trips than from the most highly acclaimed curriculum anyway! I know mine do!

 

submitted in love by C.Spratley/revised 2004
 

 

York Education At Home (YEAH) A Christian Home School Support Group